A user with administration property Add system queue ON can create new system queues (and delete system queues). A new queue can be added only if there are no unsaved changes on the page.

You can add one queue by clicking Add system queue, or you can create multiple queues at the same time by clicking Import file with queues and upload a file.

Add system queue

Click Add system queue to open the Add new system queue popup window, where you need to select/enter:

  1. Service number (only if you have more than one).
  2. Media type: Phone, Chat, Social or Email.
    • If Email is selected, you can tick Scheduled task if relevant.
  3. Queue name: The system queues shown name.
  4. Queue_key: The queue's id used in Archive, Statistics and in Raw data.
  5. Skill category: Select the relevant Category (if you have at least 2 categories). If you need a new Skill category, please ask Puzzel to create it before you create this new queue, or upload a file with this new queue that needs a new Skill category, since with file import we can create a new skill category. See below.
  6. New skill or existing skill
    • If new skill, enter skill name. We recommend using a skill name similar to queue name.
    • If existing skill, select the correct skill for this new queue.

 

About new queues with different media types

  • A new system queue for Phone can be used in your Call Flow Tool configuration.
  • When a new queue for Chat is created, we also create a new chat access point.
    (A chat access point is on format Chat_<customer number>_<queue_key>, e.g. Chat_10009_q_chat_sales).
  • A new queue for Social can be used for requests from a (new) Social channel, configured on page Services Social.
  • A new queue for Scheduled task (is given media type Email and Scheduled task checked) will be available for agents to put new Scheduled tasks in.
  • A new queue for Email will be available for agents (and bots if relevant) to transfer email requests to. If you need a new access point for a new email queue, please contact Puzzel so that we can create it.

When a new system queue is created successfully, you will see it on page Services Queues under System queue settings.

When you are ready, you can create a new Display queue containing this new system queue so that the new Display queue will be shown in the Queue overview in Admin portal and in the agent application.

If you created a new skill for the new system queue, this skill should be added to existing and/or new user group profiles so that agents can get requests from this new queue

 

Import file with queues

If you want to add several system queues and belonging skills and possibly Display queues in one go, you can upload a csv/txt file with all the needed info instead of adding one queue at a time. Click Import file with queues to open the window where you can select file and preview it before starting the import.  

File format: txt/csv. We recommend you create the file in Excel and then choose save as CSV UTF-8.

The first row must contain these headings:
media_type, task, systemqueue_name, queue_key, sla_sec, wrapup_sec, skill_category, skill_name, displayqueue_name.

Row 2-N contains the new system queues (max 50).

Field Required Allowed values
media_type x ‘phone', 'email', 'chat', 'social'
task   Default empty. '1' only allowed when media_type='email'. '1' means that this email queue is for Scheduled tasks.
systemqueue_name x Min. 3 and max 32 characters. Must be unique.
queue_key x Only a-z, A-Z, 0-9, '_' and '-' allowed. Space not allowed. Min. 3 and max 32 characters. Must be unique.
sla_sec   Must be empty or between 0 and 99999999
wrapup_sec   Default empty. Can be given a value between 0 and 3600 only for queues with media_type = 'phone'. Empty means use the agent's predefined wrap-up. Please note that '0' means no wrap-up at all for this phone queue!
skill_category x Min. 3 and max 32 characters. If this skill_category does not already exist in your solution, it will be created.
skill_name x Min. 3 and max 32 characters. If this skill_name does not already exist in your solution, it will be created.
displayqueue_name   Min. 3 and max 32 characters. If a value exist for a row, a Display queue will be created.


When we validate uniqueness for systemqueue_name, queue_key, skill_category and skill_name, the system is case insensitive. 

Special characters like \, ", /, |, ^, §, £, $, %, ¤ are not allowed.

We recommend using skill names that are similar (or identical) to the system queue names, since the profiles you must build/maintain contain skill names.

Skills can be put in different skill categories if you want. Skill Category names can be different parts of your business/solution, e.g. Area X, Y, X, or e.g. Phone, Email, Chat, Bots, Dialler etc. Or all skills can be in the same Category, e.g. called Skills. We allow max 255 skills within each skill category. Please consult with Puzzel if you need to know your current Skill Category names.

When a new chat queue is created based on a file, we also create a chat access point.

Published

12/06/2020 - 08:40

Last updated

17/06/2021 - 12:33